Export-Import Documentation Checklist India: All Documents You Need

Export Documentation Checklist

Pre-Shipment Documents

• Proforma Invoice — Quotation sent to buyer before order confirmation.
• Purchase Order / Sales Contract — Agreed terms between buyer and seller.
• Letter of Credit — If payment is via LC.
• Export Order Registration — Register the order in your system.

Shipment Documents

• Commercial Invoice — Final invoice with FOB/CIF value, HS codes, and payment terms.
• Packing List — Detailed list of contents, weights, and dimensions.
• Bill of Lading (B/L) — Issued by the shipping line; title document for goods.
• Shipping Bill — Filed on ICEGATE for customs clearance.
• Certificate of Origin — Proves goods originate from India (for FTA benefits).
• Insurance Certificate — If CIF terms or LC requires it.
• Inspection Certificate — If required by the buyer or destination country.

Post-Shipment Documents

• Bank Realization Certificate (BRC) — Proof that export proceeds were received.
• FIRC (Foreign Inward Remittance Certificate) — Bank certificate for forex receipt.
• Duty Drawback Claim — Claim form for duty refund.
• RoDTEP Scrip — Auto-generated on DGFT after Shipping Bill LEO.

How Eximly Generates All Documents

Eximly generates professional PDF documents for all the above — Commercial Invoice, Packing List, B/L, and more — in one click. Data flows automatically from your order, so there's zero re-entry and zero mismatches.